When to use this template
Start with the questions below, then adapt them to your own process. List actual shift dates and send a confirmed rota after review rather than treating preferences as assignments.
Coordinate participation, volunteers, and community ideas with simple shared forms. Use this version when you need to collect the shifts and activities an existing volunteer can support.
Questions included
- Your nameShort answer · Required
- Email addressEmail · Required
Used to respond about this request.
- Volunteer teamShort answer · Required
- Available dates and timesLong answer · Required
- Preferred shiftDropdown · Optional
- Tasks you can help withLong answer · Optional
- Scheduling constraintsLong answer · Optional
Make it your own
- Replace the introduction with your own context for volunteer availability.
- List actual shift dates and send a confirmed rota after review rather than treating preferences as assignments.
- Check required questions, remove information you do not need, then test the form on a phone.
- Publish a copy and share its link or embed it on your page.
Before you publish
Set expectations about selection, follow-up, and any separate contribution or membership process.
Common questions
What does this volunteer availability form collect?
It includes volunteer team, available dates and times, preferred shift, tasks you can help with. Every question can be edited before you publish.
What should I customize before sharing it?
List actual shift dates and send a confirmed rota after review rather than treating preferences as assignments.
What happens after someone submits it?
Set expectations about selection, follow-up, and any separate contribution or membership process. Published copies store responses in the form inbox. Optional owner email notifications require a connected email service.